Sample Manager

Faster Sample Processing with Modern Laboratory Sample Management Software

Optimize sample management workflows, ensure compliance, and scale your lab effortlessly.

Book a demo today
Real-time sample tracking:
Instantly monitor sample status and location, ensuring sample traceability with our lab sample tracking software.
One-click LIMS integration:
Connect lab apps and instruments with LIMS for unified workflows.
Automated workflows:
Automate processes from sample intake to reporting.
Outcomes

Faster Sample Processing and Turnaround Time

Optimize sample processing with automation, ensuring a rapid turnaround from sample registration to result generation:
Automate every step of your sample processing workflow, from registration to preparation, analysis, and reporting.
Streamline sample processing by automatically extracting, cleaning, and validating instrument data.
Automated quality checks and notifications speed up validation, approval, and reporting, ensuring quick communication with external partners.
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Dashboard mockup
Outcomes

Enhanced Sample Traceability

Maintain complete sample lineage, track movements in real time, and ensure compliance with automated audit trails:
Achieve full visibility from sample creation to final analysis with Scispot's sample manager, from creation to final analysis with comprehensive tracking, chain-of-custody, and audit trails.
Track all sample lineage (parent-children) data in real-time, allowing for clear sample traceability throughout your workflows.
Easily search and locate your samples, notes, reports, and data, enhancing sample traceability and ensuring you never lose track of vital information.
Outcomes

Custom Sample Dashboards for Lab Insights

Scispot’s laboratory sample management software provides:
Customizable Dashboards—Monitor sample movement, processing stages, and storage status in real-time.
Automated Compliance Alerts—Detect regulatory risks before they escalate.
AI-Powered Data Analysis—Extract insights from sample data instantly without coding.
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Dashboard mockup
Outcomes

Full Regulatory Compliance

Automate compliance workflows, maintain audit-ready records, and meet industry regulations effortlessly:
Maintain stringent industry standards with built-in compliance features that simplify audit processes and regulatory reporting.
Scispot automates data capture, audit logs, and reporting to support CLIA, CAP, ISO 15189, and GxP compliance.
Automate documentation and tracking to meet regulatory requirements effortlessly.
Outcomes

Automated Sample Processing & Quality Control

Manual sample handling can slow down labs and lead to errors. Scispot’s sample management software automates key steps, helping labs:
Bulk register new samples with structured metadata entry, eliminating manual input errors.
Track sample aliquots and dilution steps while maintaining parent-child sample lineage.
Set automated QC alerts to validate sample integrity and flag anomalies instantly.
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Dashboard mockup
Outcomes

Seamless Integration with Lab Instruments & Workflows

Scispot’s sample management software integrates with:
Lab Instruments: Thermo Fisher QuantStudio, Roche Cobas, Agilent Bravo.
Collaboration Tools: Slack, Microsoft Teams, and Gmail for instant notifications and task coordination.
Project Management Apps: Asana, Monday.com, and Jira for sample tracking and workflow automation.

Why Choose Scispot’s Sample Manager
Over Other Solutions?

Unlike older sample tracking tools, Scispot is built for modern, data-driven labs requiring flexibility,
automation, and compliance-ready workflows.
Transform your lab with sample manager

How Sample Manager is saving time

"Scispot has been instrumental in automating sample intake process. Managing around 350 samples a week is no small task. By integrating Scispot with our database, we automated bulk intake & metadata updates, saving time and enhancing data accuracy"

Novia Kayfetz-Vuong
Lab Technician at AnimalBiome

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Novia Kayfetz-Vuong
Lab Technician at AnimalBiome

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sed do eiusmod”

Novia Kayfetz-Vuong
Lab Technician at AnimalBiome

Key Impact of Scispot's Workflow Automation

One Sample Manager for All Sample Types

Efficiently track and analyze DNA, proteins, compounds, tissues, and more with Scispot's sample manager. Ingest and visualize data from various formats: FASTA, CSV, PDF, Excel for DNA; PDB, FASTA for proteins; SMILES, MOL, InChI for compounds; image files for tissues. Enjoy seamless laboratory sample management across all sample types.
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Automate Sample Preparation

Automatically create sample aliquots and child samples. Perform serial dilutions, concentration adjustments, and normalization. Load multi-well plates using built-in or custom templates, reducing human error and saving time with our lab sample tracking software.
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Automated Sample Workflows with Scispot-Zapier Integration

Get real-time alerts and updates with Teams, Slack, Gmail, and Outlook for timely reviews and partner communication. Automatically create and track sample tasks in Asana, Monday.com, Trello, and Jira for seamless coordination. Streamline financial processes with QuickBooks and Xero for smooth data flow.
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Lab Instrument Integration

Connect every lab instrument directly to Scispot, automating data collection and reducing manual data entry errors. Integrate with popular instruments like Roche Cobas, Thermo Fisher QuantStudio, Agilent Bravo, PerkinElmer Opera Phenix, and BioTek Synergy.
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Sample Tracking with Visual Freezer Manager

Get real-time alerts and updates with Teams, Slack, Gmail, and Outlook for timely reviews and partner communication. Automatically create and track sample tasks in Asana, Monday.com, Trello, and Jira for seamless coordination. Streamline financial processes with QuickBooks and Xero for smooth data flow.
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Templatize Your Repeatable Assay Workflows

Set up templates for repeatable assay workflows such as PCR, primer designing, and DNA isolation from blood samples. Design these templates from scratch or import them from existing documents and PDFs. Maintain versioning and an activity log to ensure consistency and traceability, enhancing your lab sample tracking software capabilities.
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Regulatory and Customer Reporting

Generate accurate and timely reports to ensure compliance with industry standards, simplifying the audit process. Automate report creation for external partners such as clinics, patients, and biotechs using our laboratory sample management system.
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Book Your Free Demo Today 

See how Scispot can transform your laboratory sample management.
Book a Demo
Resources

Discover case studies by Scispot

Tool and strategies modern teams need to help their companies grow.
Case Study

Integrated Lab Data and Workflows for Oil Testing Lab

How an Essential Oil Testing Lab Integrated Their Lab Data and Workflows and Made Their Testing Turnaround Faster with Scispot
Tapasya Shah
04 June 2024
5 min read
Case Study

Human Tissue and Bio-Fluids Supplier Implements Scispot

How a Human Tissue and Bio-Fluids Supplier Implements Scispot to Manage Human Samples and Medical Study Data
Hannah Trub
03 June 2024
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Brochure

Future-Proof Your Lab with the Modern LIMS Alternative (alt-LIMS)

Scispot alt-LIMS is the most intuitive, customizable, and integrable LIMS, ready to use from day one.
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21 May 2024
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Sample Management Software FAQs

How does Scispot compare with other lab sample management software?

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Scispot’s sample management software is completely customizable and ready to use on day 1 as it comes with built-in templates for all major workflows from sample registration to analysis. It has one-click integrations with all major lab instruments, ensuring seamless compatibility and ease of use.

Does Scispot’s sample management software support freezer management software?

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Yes, Scispot's sample management software includes a feature called "Location Manager," which optimizes sample storage and tracking for you:

- Visual Storage Maps: Easily visualize freezers and racks in real-time, simplifying sample organization.
- Configurable Storage Containers: Tailor management for different container types. Templates for boxes/plates with varied configurations.
- Sample Tracking: Leverage barcode integration for efficient scanning and quick sample identification.
- Instant Locating: Utilize advanced search to swiftly find samples by location or metadata.

Can Scispot’s sample management software be integrated with other laboratory systems?

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Yes, Scispot’s sample management software is designed to integrate seamlessly with other laboratory systems, including Electronic Lab Notebooks (ELNs), Laboratory Information Management Systems (LIMS), and data analysis platforms. This integration ensures smooth data flow and collaboration across all aspects of laboratory operations.

Is Scispot’s sample management software compliant with industry regulations?

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Absolutely, Scispot’s sample management software is designed to adhere to industry regulations such as Good Laboratory Practice (GLP), Good Manufacturing Practice (GMP), and ISO standards (such as ISO 9001 and ISO 17025), ensuring that your laboratory operations meet the necessary regulatory requirements. Additionally, it provides features for maintaining compliance with FDA guidelines and other regulatory bodies, offering peace of mind regarding data integrity, traceability, and auditability

 How does Scispot’s sample management software ensure data security and confidentiality?

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Scispot prioritizes data security and confidentiality. Our sample management software employs robust encryption methods to safeguard sensitive information, access controls to restrict unauthorized users, and regular data backups to prevent loss of critical data. Additionally, we offer customizable user permissions to control access to sensitive data within your organization.