Managing laboratory samples is a complex task that requires meticulous attention to detail and a robust system to ensure accuracy and compliance. Biotech startups and scaleups do not always have the resources and infrastructure required to automate laboratory sample management, maintain a full audit trail, and link samples with experimental data and metadata. 

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Sample Manager for Biotech

To solve this problem, Scispot developed Sample Manager, the ultimate laboratory sample management solution for biotech companies. Sample Manager is a user-friendly, fully customizable Laboratory Information Management System (LIMS), Electronic Lab Notebook (ELN), and Location Manager that integrates seamlessly to provide a comprehensive suite of tools that help biotech startups and scaleups manage every aspect of R&D and laboratory operations.

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With Sample Manager, you can easily track DNA/RNA/Protein, or Cell/Tissue samples, integrate instruments like LCMS/NMR, automate data collection, streamline data analysis, and simplify laboratory workflows. Here are some of the key features that make Sample Manager the ultimate solution for laboratory sample management:

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Comprehensive Sample Tracking

Sample Manager provides comprehensive sample tracking from receipt to disposal, with complete chain-of-custody and audit trails. This ensures that you have full control over the samples at all times, making it easier to monitor their progress, identify any issues that may arise, and comply with regulatory guidelines.

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Location Manager

Scispot's Location Manager features a tree-structured design that simplifies locating stored samples. It includes clear visual maps of storage boxes, freezer racks, and 96/384 multiwell plates. By utilizing this freezer management software, the process of finding and retrieving samples is made easier, enhancing the efficiency of laboratory assay workflows.

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Templatized Workflows

Scispot’s Sample Manager enables you to templatize your workflows for managing and processing samples, allowing you to create new versions as required, with full version history. This feature streamlines laboratory workflows, making it easy to manage complex activities, while complying with regulatory guidelines.
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Automated Sample Check-Out

Managing sample inventory can be a time-consuming task, but Sample Manager streamlines this process through automated sample check-out. This feature enables you to manage your sample inventory seamlessly and eliminates the risk of human error.

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High-Throughput Sample Management

Sample Manager offers direct check-out options for samples in high-throughput 96/384 multi-well plates. This makes it easy to manage DNA/RNA/Protein, or Cell/Tissue samples in high-throughput environments, reducing the risk of human error and improving laboratory efficiency.
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Aliquot/Derivative Reporting

With Sample Manager, you can easily create aliquots and derivatives, and record parent-child sample data. This feature simplifies the process of managing laboratory data and makes it easy to keep track of parent samples and their associated data.
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Analytics Integration to Sample Management Software 

To elevate the sample management process in the Sample Manager, Scispot incorporates advanced analytics and machine learning. These features are aimed at transforming laboratory sample management, and converting raw sample data into actionable insights. This empowers laboratory sample management with the capability for informed decision-making and predictive analytics, essential for sample organizer tasks in a dynamic laboratory setting.
Moreover, the advanced analytics within the Sample Manager equip biotech startups and scaleups with the tools for in-depth analysis of experimental data, the sample management process, and operational efficiencies. Users benefit from customizable dashboards and reports, allowing for the identification of trends, patterns, and anomalies. This insight is crucial for strategic planning, enhancing R&D productivity, and fostering innovation by revealing hidden opportunities in sample management software.
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Data Recording and Queries

With Scispot’s Sample Manager, you can record all your data and metadata and query uniqueness against a huge database. This helps you maintain the accuracy of your data and eliminates the risk of duplicating records.
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Connected Samples, Data, and Metadata

Sample Manager allows you to connect your samples with each other and with data and metadata from other Labsheets. For Eg: Easily connect your Plasma Sample Manager with patient’s databases, or DNA Sample Manager with primer inventory, customize your connections. This makes it easy to visualize patterns and deviations, enabling you to make data-driven decisions. You can merge your different Labsheets and create one-to-one/many-to-many connections inside your Labsheets. This feature simplifies the process of managing laboratory data and makes it easy to retrieve data when you need it.
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Sequence Editor

You can create Sequence Editor columns to save FASTA files associated with your samples. This feature simplifies the process of managing genetic data and ensures that your records are accurate and up-to-date.
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Popular Sample Manager Applications

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Sample Manager for Pathology LIMS: Scispot’s Sample Manager integrates with existing LIMS modules to automate sample management workflows. It utilizes barcoding for precise sample tracking and storage, ensuring compliance with clinical regulations and supporting efficient pathology diagnostics.

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Sample Manager for Biorepositories and Biobanking LIMS: Scispot’s Sample Manager supports biobanks by maintaining a robust database of biological specimens, integrating with LIMS for data accuracy. It provides real-time monitoring of storage conditions and automated alerts for compliance, ensuring sample integrity over long-term storage.

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Sample Manager for Contract Testing LIMS: In contract testing labs, Scispot’s Sample Manager automates sample intake, processing, and reporting. It ensures sample traceability through unique sample identifiers and integrates with laboratory instruments for seamless data capture. The system supports regulatory compliance with detailed audit trails.

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Sample Manager for High-Throughput Screening LIMS: Scispot’s Sample Manager enhances high-throughput screening processes by automating sample preparation, assay execution, and data analysis. It integrates with robotic systems and high-content screening instruments, ensuring accurate sample handling and data consistency across large volumes.

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Sample Manager for Molecular Diagnostics LIMS: Scispot’s Sample Manager facilitates molecular diagnostics by managing complex workflows involving nucleic acid extraction, amplification, and sequencing. It ensures data integrity and sample traceability from patient intake to result reporting, supporting compliance with clinical laboratory standards.

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Sample Manager for Clinical LIMS: In clinical labs, Scispot’s Sample Manager integrates with Electronic Health Records (EHR) and LIMS, streamlining sample management from collection to analysis. It supports regulatory compliance with automated documentation and audit trails, enhancing patient data integration and laboratory efficiency.

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Sample Manager for QC LIMS: Quality Control (QC) labs benefit from Scispot’s Sample Manager’s ability to automate sample tracking and testing workflows. The system integrates with analytical instruments, ensuring data accuracy and supporting compliance with quality assurance standards. It facilitates real-time data monitoring and reporting, improving overall product safety and reliability.

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Scispot’s Sample Manager was built to help biotech startups and scaleup streamline laboratory sample management and efficiently manage every aspect of R&D and laboratory operations. With its customizable and advanced LIMS, ELN, and Location Manager, Sample Manager simplifies laboratory workflows, increases compliance, and enhances productivity.

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At Scispot, we are dedicated to providing user-friendly, modern, customizable software solutions that meet the specific needs of every biotech company. Our team of experts can configure and customize your account to ensure you have the perfect solution for your laboratory management needs. 

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Contact us today to learn more about how Sample Manager can benefit your startup and take your laboratory operations to the next level.

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